Representative of Audax Club Parisien (ACP)
2. The local organising associations are the ground workers who set up the Brevets de Randonneurs Mondiaux.
a) These local associations must not have any financial gain and should not have commercial arrangements with companies who have lucrative goals.
b) It is desirable that the local organizers act within an association;
c) The local organizers must be covered by insurance for public liability or any other insurance required by his country for events on the public highway;
d) They must respect the views and the decisions of the ACP representative;
e) There will only be three levels within the organization of the Brevets de Randonneurs Mondiaux:The Audax Club Parisien, the association where the ACP representative exercises his mandate and the association of the local organizer of Brevets de Randonneurs Mondiaux.
Clubs/Organizers requesting permission to organize Brevets de Randonneurs Mondiaux (BRM) events are bound, through their designated representative for the events, to strictly enforce the BRM rules for participants, as well as, to comply with the supplemental rules for organizers below.
BRM events are not casual affairs. BRM event organizers must take their responsibilities seriously. Organizers must respect the events and those who regularly participate in them. To assure the BRM events maintain the reputation, which any of those worthy of the title randonneur have come to expect, do not hesitate to penalize any participant for any violation of the BRM rules.
The Audax Club Parisien thanks all volunteers who contribute to the organization of these events, and as a consequence the development of long distance cycling, both in France and abroad.
Clubs, individuals or organizations seeking permission to organize BRM events must submit their brevet calendars for the following year to their local ACP representative before October 1. He will in turn transmit them to the ACP's Representative for Foreign BRM events before the due date.
For events to be officially designated as Brevets de Randonneurs Mondiaux they must be on the official ACP calendar published each year in January. Consequently, it is absolutely imperative that event calendars be submitted on time. The local ACP representative will notify those organizers requesting to schedule events, but whose events will not carried on the official calendar. Organizers are equally responsible to notify the local ACP representative of any cancellation or change of dates.
Each club must designate an official representative who will serve as liaison with the ACP concerning BRM events.
The Audax Club Parisien require that all organizing clubs and event participants be covered by liability insurance.
TTwo copies of the brevet routes (cue sheets) must be included with the request for permission to organize events. The routes are to be described in detail. Clubs whose brevet routes have been previously certified by Audax Club Parisien or the local ACP representative (ie. stamped and given a verification number) may submit the certified routes' verification numbers. A stamped, self-addressed envelope, addressed to the club's representative, should also be included so that a copy of the certified routes may be returned. Choosing the route is left to the organizer; however, routes consisting of doing the same loop multiple times, regardless of the distance of the brevet, are not permitted. Ideally, routes should be out and back, on low traffic roads, and on roads that are easy to follow. Roads shall be carefully chosen for night rides (marking on the road, excel coating...). It is necessary to avoid intermediate passage close to the finish Checkpoint to keep the spirit of the great excursion and to minimize the withdrawals. Extreme terrain should be advertised as such when the ride is first publicized. The date and location of a ride should take into consideration possible weather conditions to avoid, when possible, such as snow, or extreme cold or heat.
TCue sheets should be clear and accurate, and contain all relevant details. Mileage must be determined from state road maps, odometers, or computer mapping programs. Total distance for an event must always be at least the official distance for the brevet and may exceed the official distance by a few miles. The cue sheet must include the location of all checkpoints, as well as, their opening and closing times. A brevet may have only one starting point. Organizers in the same region or locality may, however, organize brevets starting on the same date and time and using the same route. This exception to the rule is allowed only for those clubs which agree to coordinate their checkpoints, so that a checkpoint serving as the start point for some riders will also be an intermediary checkpoint for those having started at another checkpoint.
Checkpoints should be more or less regularly spaced between the brevet start and finish. According to the distance, there should be :
2 to 4 for a 200 km brevet
3 to 5 for a 300 km brevet
4 to 6 for a 400 km brevet
5 to 7 for a 600 km brevet
6 to 10 for a 1000 km brevet
Additional checkpoints should be located at each end of the brevet route, as well as, at any point along the route where a shortcut might be taken. Additionnal checkpoints should be manned by ACP’s subscribers on the ACP's Representative for Foreign BRM request. The start and finish checkpoints should be manned by one or more people selected by the organizer.
To the extent possible, these checkpoints should be manned at all times between their official opening and closing times. Other checkpoints should be similarly manned. Preferably, checkpoints should be located in an establishment, a business for example, where all participants may have their brevet cards verified and stamped. The address of the establishment should be listed on the brevet card.
A - Start Checkpoint:
Opening: The start time is set by the organizer (time X). Closing: The closing time for the start checkpoint is 1 hour after the opening time (time X).
B - Intermediate Checkpoints:
Opening and Closing: Opening and closing times for intermediate checkpoints are determined by adding minimum and maximum travel times to the start checkpoint's opening time. Travel times are calculated by dividing the total distance of the checkpoint from the start by a minimum and a maximum speed. Minimum and maximum speeds vary according to total distance.
C - Finish Checkpoint:
Opening: The opening time for the finish checkpoint is calculated in the same was as those for the intermediate checkpoints, however, the theoretical distance (200, 300, 400, 600 KM) is used.
The closing time for the finish checkpoint is calculated by adding the maximum permitted time for the brevet to the opening time of the start checkpoint.
Maximum permitted times (in hours and minutes,
HH:MM) are : 13:30 for 200 km 20:00 for 300 km 27:00 for 400 km 40:00 for 600 km 75:00 for 1000 km
The organisers will provide a brevet card to each participant. On this card will be listed the location of the controls, the distance and the opening and closing times for each checkpoint (start, intermediate checkpoints and finish).